Cultural Allocation Funding Board (CAF-B)

For questions and assistance with Cultural Allocation Funding, contact orgpurchasing@depaul.edu.

Once your organization has completed the registration process with the Office of Student Involvement and your president and treasurer have attended a SAF-B workshop, you will be eligible to apply for funding from university sources. Organizations must be in good standing with the Office of Student Involvement to receive funding. Only cultural and identity based organizations are eligible to request funds from Cultural Allocation Funding Board.

The major funding source for student organizations is the Student Activity Fee. Organizations may submit an application to Cultural Allocation Funding Board to help offset financial expenses to enhance the student experience at DePaul.

This site is designed to provide dates and quick information for SAF-B.  For the full SAF-B Guidelines document, click here.

CAF-B Funding Application Steps

  • Your organization must be a registered student organization for 2022-2023 school year by the Office of Student Involvement.
  • Your organization must be categorized as a cultural or identity based organization through the OSI student organization registration process.
  • The current president and treasurer must have attended the CAF-B Workshop prior to applying for funding. Dates for the workshops are listed below.  This workshop occurs immediately following the SAF-B workshop.
  • The president or treasurer must complete the Budget Request Application through your DeHUB portal treasury by 5:00 pm CST on the application deadline.
  • Your event/expense must occur at least 30 days from the application deadline, for both hearing and discretionary funding, and your application must be complete and correct by the deadline to be approved.

Funding Workshop Dates for 2022-2023

Current organization presidents and treasurers are both required to attend a CAF-B Workshop during the academic year for which they are requesting funding. If an organization elects a new president/treasurer at any point during the academic year, they must attend a monthly workshop. All workshops are listed on DeHUB events as “Funding Workshop.”

All Training session will take place immediately following the SAF-B workshop at 10AM via Zoom and 11AM in the Office of Student Involvement located in LPSC, Suite 201, unless otherwise stated below.

  • September 15, 2022
  • September 30, 2022
  • October 28, 2022
  • January 6, 2023
  • February 3, 2023
  • February 24, 2023
  • March 31, 2023
  • Friday, May 5, 2023

Funding Types

For CAF-B Submissions, there are two funding types - hearing funding and snap funding.  Read below for explanations on the differences in each funding type and the deadlines associated with that funding type.

  • Hearing Funding is requests up to $3000.
  • Snap Funding allows Student Organizations to receive up to $200 for event funding outside of the Normal SAF-B Process.
  • Hearing Funding

    Hearing Funding is requests up to $3,000. Hearing Budget periods occur monthly and eligible organizations may apply for funding at every other hearing budget periods.  Hearing applications are due on Mondays, and hearings are held on the following Fridays. The President or Treasurer must attend the hearing in order to be eligible for funding.

    Hearing Funding Deadlines for 2022-2023

    Application Deadline (Always Mondays) Hearing Date (Always Fridays) Eligible Programs/Expenses
    September 19, 2022 September 23, 2022 October 19, 2022-June 30, 2023
    October 3, 2022 October 7, 2022 November 3, 2022-June 30, 2023
    October 31, 2022 November 4, 2022 December 1, 2022-June 30, 2023
    January 9, 2023 January 13, 2023 February 9, 2023-June 30, 2023
    February 6, 2023 February 10, 2023 March 6, 2023-June 30, 2023
    February 27, 2023 March 3, 2023 April 27, 2023-June 30, 2023
    April 10, 2023 April 14, 2023 May 10, 2023-June 30, 2023
    May 8, 2023 May 12, 2023 June 2, 2023-June 30, 2023

    Application Deadline (Always Mondays) Hearing Date (Always Fridays) Eligible Programs/Expenses

  • Snap Funding

    Snap Funding allows Student Organizations to receive up to $200 for event funding outside of the normal CAF-B process.  Student organizations can apply to receive funding via their organization's DeHUB budget module and would receive an answer as to whether they receive the funding within 24 business hours after being reviewed by the CAF-B Board Chair and Advisor.

    • Student organizations must apply at least 7 days in advance of the event for which they request snap funding.
    • All proposals must be in alignment with spending guidelines and for events for DePaul students.
    • Snap Funding is only for on-campus events.
    • Student organizations cannot apply for Snap Funding for previous denied events.
    • Snap funding events must be open to all DePaul students.
    • Snap events must be events that students can actively participate in, it cannot be used for fundraising or operational expenses.
    • Only one Snap Funding application is allowed per event. If a student organization decides to collaborate with another student organization, only one organization can apply for the snap funding.
    • To apply, go to your organizations DeHUB Page>On the header click the dropdown menu for “More”>Select Treasury>Manage Budgets>New Budgets>Fill out the form accordingly and for Budget Period select the top option “(CAF-B) SNAP-Funding”.

CAF-B Reallocation Process

If you would like to re-allocate the funding you have received from SAF-B, please fill out the Reallocation Documents and send it to the SAF-B advisor.

  • You are only allowed to re-allocate funds to items on your original funding request.
  • You are only allowed to re-allocate funds to items that received only partial funding in your original request.
  • You cannot re-allocate funds that were not used towards a different event.
  • All reallocations must be submitted with a copy of your award letter a minimum of 14 DAYS prior to your program or event to the SAF-B Advisor.
  • If your program requires contract usage, the funding reallocation form MUST be submitted 35 DAYS prior to your program or event.
  • The CAF-B advisor will review your request, and you will be notified of the decision via your reallocation request application on DeHUB within 7 DAYS of submitting the request.

Payment Processing Steps

Once you are awarded SAF-B funding, you have four options when it comes to making your purchases. You can:

  1. Coordinate Direct Payment from DePaul to your vendor (HIGHLY RECOMMENDED).  With Direct Payment, you will meet with an OSI staff member to coordinate payment to your vendor.  This can be used for online purchases, travel, local vendors, and more.  To set up a meeting to coordinate direct payment, Schedule a Meeting Here.
  2. Reimbursement. With reimbursement, you make purchases on your own, and then submit a payment request for each line item on the budgeting tool. This must be completed within 30 days of your purchase and requires you to save your fully itemized and paid receipts. We cannot reimburse Venmo or cash apps of any kind.  It is important to note that with this process, it can take up to six weeks for you to receive your reimbursement funds from the university.
  3. Contracts. For services on campus, contracts are essential.  Contracts must be completed for (but is not limited to) DJs, speakers, performers, venues, and vendors. You will receive applicable contracts with your Funding Letter. DO NOT SIGN THE CONTRACT. Have the vendor sign, then upload the half completed contract into your request payment section of the budget portal. This must be done 21 days prior to your event.  Links to all DePaul contracts can be found here.
  4. Invoice/Vendor Payment. Request a payment in the budget portal. Submit the unpaid invoice and any additional documents provided by the vendor.